Since January 2018, the MedTech Europe Code of Professional Ethics that governs many aspects of the industry’s relationship with healthcare professionals (HCPs) and health care organizations (HCOs) has been reinforced. Its new chapter about good practices has a very strong impact on medical congresses, particularly in the field of medical devices.
Colloquium, as a Trusted Partner of MedTech Europe, the official MedTech Europe certification, invites you to discover the main points to remember from this Code of Ethics for Congresses.
What does the Code cover? What is new in the Code? What is the impact on medical congresses and events organisation? How to manage grants and charitable donations?
What does the Code cover?
- The criteria for all events supported or organised by Members Companies of MedTech Europe
- Specific rules for some types of events (conferences, procedure training meetings, product training meetings …)
- Interactions between healthcare professionals (HCPs) and health care organizations (HCOs)
- Grants and charitable donations
- Research agreements
- Consultancy agreements
- Small gifts and educational items
- Demonstation products ans samples
What is new in the Code?
- Phasing out of direct sponsorship
- Transparency of Educational Grants
- Reinforced scope of the Conference Vetting System (Conference Vetting System or CVS reviews the compliance of third-party organised educational events – educational conferences and procedure trainings- with the MedTech Europe Code of Ehtical Business Practice).
What is the impact on medical congresses and events organisation?
The event programme should directly relate to the specialty and/or medical practice of the healthcare professionals who will attend the event or be sufficiently relevant to justify the attendance of the healthcare professionals. For Third Party Organised Educational Events, the agenda should be under the sole control and responsibility of the third party organiser.
Event location and venue
The event location and venue should not become the main attraction of the event. For the location and the venue, member companies must take into account at all times the following considerations: potential adverse public perceptions of the location and venue for the event; the event location and venue should be centrally located when regard is given to the place of residence of the majority of invited participants.
Member companies (of MedTech Europe) are not permitted to facilitate or pay for meals, travel, accommodation or other expenses for guests of healthcare professionals.
Member Companies may provide reasonable hospitality to healthcare professionals in the context of company events and Third Party Organised Educational Events.
Member Companies may only pay or reimburse for reasonable and actual travel. Travel provided to healthcare professionals should not cover a period of stay beyond the official duration
of the event.
How to manage grants and charitable donations?
Grants and Charitable Donations
A member company shall not provide grants or charitable donations to individual healthcare professionals. Grants and charitable donations must be provided directly to the qualifying organisation or entity, as the case may be. Grants and charitable donations shall not be provided in response to requests made by healthcare professionals unless the healthcare professional is an employee or officer of the qualifying organisation or entity and submits the request in writing on behalf of the qualifying organisation or entity.
A member company shall not provide grants or charitable donations to individual healthcare professionals. Grants and charitable donations must be provided directly to the qualifying organisation or entity, as the case may be.
Member companies may provide restricted Educational Grants (see the glossary below) for the advancement of genuine medical education. “Restricted” in this context means that member companies shall specify the intended purpose of the educational grant in the grant agreement. A member company shall also ensure that the educational grant agreement with the recipient organisation includes rights to enable it, to verify that the grant is in fact used for the agreed intended purpose.
Support for Third Party Organised Educational Events
As a general principle, any third party organised educational event supported wtih an educational grant from a member company to a healthcare organisation must:
- comply with general criteria for events (see above)
- where applicable, be approved via the Conference Vetting System
Support for healthcare professionals participation at Third Party Organised Educational Events
Where the educational grant is provided for the purpose of supporting healthcare professionals’attendance at Third Party Organised Educational Events, the healthcare organisation receiving the grant shall be solely responsible for selection of the participants and this shall be expressly reflected in the written grant agreement.
Sources: this content was created thanks to the content provided by MedTech Europe
Colloquium, as a Trusted Partner of MedTech Europe, the official MedTech Europe certification, invites you to discover the main points to remember from this Code of Ethics for Congresses. For more details on the process put in place by Colloquium for organizing congresses, please contact us: +33 1 44 64 14 79.
Educational Grant: means provision of funding, Member Company or third party products or other in kind support to a Healthcare Organisation by or on behalf of a Member Company on a restricted basis for use solely for the support and the advancement of genuine medical education of Healthcare Professionals, patients and/or the public on clinical, scientific and/or healthcare topics relevant to the therapeutic areas in which the Member Company is interested and/or involved.
Third Party Organised Educational Events: means activities of any type that are planned, budgeted, managed and executed in whole or in part by or on behalf of a person or entity other than a Member Company to fulfil Healthcare Professional medical educational needs.
Conference Vetting System is an independently managed system which reviews the compliance of third-party educational events with MedTech Europe Code of Ethical Business Practice and Mecomed Code of Business Practice (the “Codes”) to determine the appropriateness for companies which are members of MedTech Europe to provide financial support to such events in the form of educational grants or commercial activities (booths, advertising, satellite symposium)